Free print cost calculator
What is printing really costing you?
Most businesses have no idea what they spend on printing each year — because it hides across toner orders, service calls, and staff time. Enter a few numbers to see where the money goes.
Your print environment
Rough numbers are fine. You can fine-tune the rates below.
How many machines your business runs.
Not sure? A busy office device runs roughly 1,500–2,500 pages/month.
Adjust cost-per-page rates
Defaults are blended industry averages for supplies plus service. Enter your own if you know them.
Estimated annual print cost
$—
— per device · —/month
Consumables (toner & supplies) —
Service & repair —
Hardware & overhead —
Around — a year goes to toner and supplies — the single biggest line, and where a managed program finds the most savings.
This is an estimate based on the figures you enter and blended industry-average cost-per-page rates (mono ~$0.015–$0.02, color ~$0.06–$0.08). Your actual costs vary with equipment, usage, and supplier, and unmanaged offices often run higher once emergency orders and waste are counted. Consumables typically account for about 65% of total print cost. A free Print Doctor assessment measures your real numbers and gives you an exact, competitive quote.